Entry-Level Project Coordinator

Project Coordinator Position Details Employment Type: Part-time, 18-month contract. Schedule: 21 hours per week, worked over three days Compensation: $22 per hour Winter Break: Two weeks off during the winter holiday period Position Summary Reporting to the Project Manager, the Project Coordinator provides administrative and operational support to ensure the successful delivery of DESTA’s projects and funded initiatives. This role coordinates day-to-day project activities, maintains documentation, schedules meetings, tracks action items, and supports communication among internal teams and external stakeholders. The Project Coordinator helps projects run efficiently by keeping information organized, monitoring deadlines, and ensuring project teams have the resources and coordination needed to complete their work. Key Responsibilities Project Administration Maintain project files, documentation, templates, and shared resources. Update project trackers, calendars, work plans, and action logs. Organize project documentation and ensure records remain accurate and current. Prepare meeting agendas, record minutes, and distribute follow-up actions. Coordination & Logistics Coordinate project meetings, workshops, training sessions, and stakeholder engagements. Schedule meetings and manage project calendars. Coordinate logistics, including venue bookings, materials, travel arrangements, and participant communications, as required. Follow up with team members to gather updates and confirm the completion of assigned tasks. Communication & Team Support Serve as the primary administrative contact for day-to-day project coordination. Support communication among the Project Manager, internal staff, partners, consultants, and vendors. Prepare presentation materials, briefing notes, and project correspondence. Assist with onboarding new project team members by organizing relevant resources and documentation. Monitoring & Reporting Support Collect project information and supporting documentation from team members. Update project dashboards and status trackers. Compile information for reports, funder updates, and presentations prepared by the Project Manager. Flag overdue tasks, missing documentation, and scheduling conflicts for the Project Manager’s attention. Qualifications Diploma or bachelor’s degree in Business Administration, Project Management, Office Administration, Communications, or a related field, or an equivalent combination of education and experience. 1-3 years of experience in project coordination, administration, or office operations. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Close attention to detail and accuracy. Proficiency in Microsoft Office and project management software. Bilingualism in English and French is considered an asset. Core Competencies Organization and Coordination Administrative Excellence Communication Time Management Attention to Detail Collaboration Reliability

The Project Coordinator provides administrative and operational support to ensure the successful delivery of projects and funded initiatives. Key duties include maintaining project documentation, scheduling meetings, and coordinating communication between internal teams and external stakeholders.

Candidates should possess a diploma or bachelor's degree in Business Administration, Project Management, or a related field. 1-3 years of experience in project coordination or office operations is required.

• Winter Break

• Gestion du tempsSouhaitée
• Sens de l’organisationSouhaitée
• Microsoft OfficeSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Project Coordination
• Administrative Support
• Time Management
• Written Communication
• Verbal Communication
• Microsoft Office
• Project Management Software
• Organization
• Meeting Coordination
• Documentation Management
• Bilingualism

• Administrative
• Management & Leadership
• Social Services
• Government & Public Sector

Formation minimale

Baccalauréat

Expérience minimale

2+ ans

Postuler avant le

22 sept. 2026

Langue de l’offre

anglais

Heures de travail

21 heures par semaine

Niveau d’expérience

Entry level

Mode de candidature

La candidature directe est offerte