Project Coordinator | R&D Operations

Job Description Summary We are seeking a highly organized, analytical, and technology-savvy Project Coordinator – R&D Operations to support R&D, Product Development, and Continuous Improvement initiatives. This role serves as the central coordination and information hub for the R&D organization, ensuring projects are effectively tracked, information is organized, and leadership has clear visibility into project progress, team workload, resource allocation, and business priorities. Working closely with senior leadership, Finance, R&D, Product Development, and Operations, the Project Coordinator will coordinate project activities, collect and organize information from multiple teams, prepare reports and dashboards, and ensure project information is accurate, accessible, and actionable. The role plays a key part in improving operational effectiveness by providing timely reporting, facilitating communication, and supporting project execution across the organization. A key aspect of this position is leveraging AI and digital tools to streamline reporting, organize technical and operational information, support research, and improve productivity. This role is ideal for someone who enjoys working with data, technology, and cross-functional teams and is looking to grow their career in project management, operations, or business analytics within a manufacturing environment. What FGF Offers FGF believes in Home Grown Talent, accelerated career growth with leadership training. Unleashing Your Potential Competitive Compensation, Health Benefits, & a generous flexible medical / Health spending account RRSP matching program Tuition reimbursement Discount program that covers almost everything under the sun - Restaurants, gyms, shopping etc. Primary Responsibilities Coordinate and track multiple R&D, Product Development, and Continuous Improvement projects, ensuring milestones, timelines, deliverables, and priorities remain up to date. Maintain project plans, status reports, action logs, meeting minutes, and project documentation. Schedule project meetings, prepare agendas, document key discussions, and track action items through to completion. Collect, validate, organize, and consolidate project, operational, and resource-related information from multiple functional teams. Monitor project workload, team capacity, and resource allocation, providing leadership with visibility into project demand and resource utilization. Prepare dashboards, reports, presentations, and executive summaries to support planning, prioritization, and leadership decision-making. Analyze project and operational information to identify trends, risks, bottlenecks, workload imbalances, and resource constraints, presenting findings for leadership review. Support project portfolio tracking and reporting across multiple business units. Act as a liaison between R&D, Product Development, Operations, Finance, and other cross-functional stakeholders to ensure information is shared accurately and projects remain aligned. Coordinate project administration activities, including meeting logistics, travel arrangements, expense reporting, documentation, and other administrative support as required. Leverage AI tools (e.g., ChatGPT, Microsoft Copilot, Claude) to organize, summarize, and analyze technical and operational information. Convert unstructured information—including meeting notes, technical documents, product formulations, images, and datasets—into structured reports, dashboards, and tracking tools. Organize product formulations, recipes, ingredients, ratios, and technical dependencies into structured formats that support reporting, project tracking, and knowledge management. Utilize AI-assisted research to compare formulations, summarize technical information, generate alternative approaches, and support early-stage R&D and Product Development activities. Translate technical and operational information into clear, concise reports and presentations that support informed leadership discussions. Required Qualifications Bachelor’s degree in Engineering, Business, Analytics, Operations, Supply Chain or a related discipline. 2–5 years of relevant experience in project coordination, project analysis, engineering support, operations support, or a similar analytical role. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Advanced proficiency in Microsoft Excel (data analysis, reporting, dashboards). Strong analytical skills with the ability to interpret, structure, and present data clearly. Excellent written and verbal communication skills. Experience preparing reports, presentations, and executive-level summaries. Ability to work effectively with cross-functional teams and senior leadership. Experience using AI tools (e.g., ChatGPT, Claude, Microsoft Copilot) for analysis, reporting, or productivity is strongly preferred. Exposure to engineering, R&D, product development, manufacturing, or continuous improvement environments is an asset. Valid driver’s license and ability to travel between company locations as required. What is the recipe for a great career at FGF?Working at FGF Brands, there is never a dull moment! As a successful company that is continually growing there is always challenging yet rewarding work to be a part of. We have an entrepreneurial spirit which encourages all our team members to use their own creativity and out of the box thinking to come up with solutions and new ideas.Disclaimer: The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added or this description may be amended at any time. In compliance with Ontario’s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization. FGF Brands may use Artificial Intelligence (AI) tools as part of our recruitment and selection process. These tools may assist in screening, assessing, or selecting applicants. AI tools are used to support our recruitment process, with final hiring decisions made by our recruitment and hiring teams. FGF Brands is committed to providing an accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. If you require an accommodation, please let our recruitment team know, and we will work with you to meet your accessibility needs. #LI-AC1 #LI-ONSITE

The Project Coordinator will manage and track R&D and product development initiatives while serving as a central hub for project information and resource allocation. They will leverage AI tools to streamline reporting, analyze operational data, and facilitate communication across cross-functional teams.

Candidates must hold a bachelor's degree in a relevant field such as Engineering, Business, or Analytics. The role requires 2–5 years of experience in project coordination or operations support, along with advanced proficiency in Microsoft Excel and strong analytical capabilities.

• Competitive compensation • Health benefits • Flexible medical/health spending account • RRSP matching program • Tuition reimbursement • Discount program

• Analyse de donnéesSouhaitée
• Microsoft ExcelSouhaitée
• CommunicationSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Project coordination
• Data analysis
• Microsoft Excel
• Reporting
• Dashboard creation
• AI tools
• ChatGPT
• Microsoft Copilot
• Claude
• Cross-functional collaboration
• Operational support
• Technical documentation
• Resource allocation
• Process improvement
• Communication
• Analytical skills
• Report Writing
• Project Documentation
• Administrative Support
• Information Organization
• Supply Chain
• Organizational Skills
• Expense Reports
• Project Implementation
• Valid Driver's License
• Planning
• Analytical Skills
• Research
• Artificial Intelligence
• Data Analysis
• Business Analytics
• Dashboard
• Decision Making
• Continuous Improvement Process
• Creativity
• Engineering Support
• Finance
• Preparing Executive Summaries
• Leadership
• Knowledge Management
• Leadership Development
• Project Management
• Taking Meeting Minutes
• Milestones (Project Management)
• New Product Development
• Operations
• Presentations
• Project Portfolio Management
• Project Coordination
• Resource Allocation

• Management & Leadership
• Manufacturing
• Data & Analytics
• Engineering
• Food & Beverage
• Operations Project Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

Formation minimale

Baccalauréat

Expérience minimale

2+ ans

Postuler avant le

26 juin 2027

Langue de l’offre

anglais

Heures de travail

40 heures par semaine