Project Coordinator, Contract Administration

Résumé du poste

The Project Coordinator will support contract administration tasks such as payment certification, RFI management, and submittals while facilitating communication between clients, contractors, and internal teams. They are responsible for maintaining accurate project databases and streamlining workflows to ensure successful project delivery during the construction phase.

Détails du poste

Project Coordinator, Contract Administration Toronto, Ontario, Canada (Hybrid) Who We Are Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In addition, we have a Digital Practice Department, who commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice. Who We Are Looking For As a Project Coordinator within the Contract Administration (CA) Department, you will have the opportunity to make a meaningful impact during the construction phase of a project. Collaborating closely with project teams and external stakeholders, you will facilitate and streamline essential workflows that drive successful project delivery. This position offers invaluable exposure to construction processes, client engagement, and real-time problem-solving—providing a unique opportunity to bridge design and execution. This posting is for an existing vacancy. What You Will Do: Support contract administration tasks, including coordination of change documentation, payment certification, RFIs (Request for Information), and submittals. Prepare meeting agendas, minutes, and presentations to ensure effective collaboration with all project stakeholders. Facilitate communication between clients, general contractors, consultants, and internal project teams. Consolidate all project documentation to maintain accurate and up-to-date project databases. Administer digital file transfers and submissions for project deliverables and facilitate printing and delivery when required. Proactively rethink workflow processes, standards, and procedures by leveraging your knowledge and experience. What you will bring: Bachelor's degree or diploma in Business Administration or a related field. 2+ years of experience as a Project Coordinator, regardless of background. A high degree of curiosity, enthusiasm, and confidence, enabling effective collaboration, communication, and driving change. Demonstrated ability to learn quickly and make decisions in a fast-paced environment. A passion for technology and an eagerness to leverage tech skills for continued growth. Advanced proficiency in MS Suite of products (Word, Excel, PowerPoint, Outlook). Autodesk 360 / ACC experiences are an asset. Procore experiences are an asset. Willingness to work in a hybrid role, with 2 days in the Studio. What We Will Provide: The expected hiring range for this position is $65,000 to $70,000 annually. This hiring range falls within a broader salary band established for the role. Final compensation will be determined based on the successful candidate’s experience, skills, qualifications, and internal equity. In addition to base salary, we offer the following benefits: Transparent Salary Bands. Minimum 3 Weeks Vacation Paid. 10 Personal Days Paid. RRSP Matching. 8 Weeks Work From Abroad Per Year. 100% Benefit Premiums Paid. Employee Assistance Program. Professional Association Dues Paid. Hybrid Work. State-Of-The-Art Studio Gym. Annual Home Office Allowance. Why Work With Us Our culture of learning creates meaningful opportunities for professional growth and development. Together, we give back through social impact initiatives and by designing thoughtful spaces that strengthen the communities we serve. How We Hire Our hiring approach is designed to welcome people who align with our culture and ways of working. We look for individuals who are thoughtful, curious, and collaborative, and who bring diverse experiences and perspectives to our studio. The process typically includes an application review followed by interviews and conversations that help us understand your experience, interests, and how you may thrive within our team. We aim for an experience that is clear, respectful, and reflective of how we work together. We are committed to providing an accessible and inclusive recruitment experience. If you require accommodation at any stage of the process, please contact accessibility@turnerfleischer.com. This inbox is dedicated to accommodation requests only; applications are submitted through our career's portal. We may use AI-assisted tools to support the review of applications. These tools help our team manage applications efficiently but do not make decisions. All hiring decisions are made by people.

Ce que vous ferez

The Project Coordinator will support contract administration tasks such as payment certification, RFI management, and submittals while facilitating communication between clients, contractors, and internal teams. They are responsible for maintaining accurate project databases and streamlining workflows to ensure successful project delivery during the construction phase.

Exigences

Candidates must hold a bachelor's degree or diploma in Business Administration or a related field and possess at least 2 years of project coordination experience. Proficiency in the MS Office Suite is required, with experience in Autodesk 360, ACC, or Procore considered an asset.

Avantages

• Transparent Salary Bands • Minimum 3 Weeks Vacation Paid • 10 Personal Days Paid • RRSP Matching • 8 Weeks Work From Abroad Per Year • 100% Benefit Premiums Paid • Employee Assistance Program • Professional Association Dues Paid • Hybrid Work • State-Of-The-Art Studio Gym • Annual Home Office Allowance

Compétences indiquées

• Project Coordination · Souhaitée
• Résolution de problèmes · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Contract Administration
• Project Coordination
• Payment Certification
• RFI Management
• Submittals
• Stakeholder Communication
• Documentation Management
• Digital File Transfers
• Workflow Optimization
• MS Office Suite
• Autodesk 360
• ACC
• Procore
• Construction Processes
• Client Engagement
• Problem-solving
• Bridge Design
• Project Documentation
• Autodesk
• Workflow Management
• Curiosity
• Project Delivery
• Quick Learning
• Microsoft Excel
• Research
• Artificial Intelligence
• Building Information Modeling
• Business Administration
• Communication
• Contract Management
• Interior Design
• Employee Assistance Programs
• Equities
• Graphic Design
• Intravenous Therapy
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Project Stakeholders
• Submittals (Construction)
• Coordinating
• Enthusiasm

Domaines d’emploi

• Construction
• Art & Design
• Administrative
• Management & Leadership
• Architectural Project Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists