Casting Call

Project Coordinator with: A love for coordinating everything and anything A knack for turning ambiguity into clarity An instinct to orchestrate fast-moving pieces.

Scope: What this role entails

Mission Deliver exceptional client experiences through operational excellence, bringing clarity, structure, and accountability to every project while enabling teams to do their best work.

Responsibilities Support Project Managers in planning, coordinating, and executing client projects from kickoff through delivery. Create and maintain project plans, schedules, timelines, task lists, and project documentation. Develop a strong understanding of client objectives, project requirements, and team workflows to effectively support project delivery. Support Project Managers, Account Directors, and Creative Leads in coordinating project scope, priorities, timelines, and deliverables. Track project progress, monitor milestones, and escalate potential risks, blockers, or scope changes when appropriate. Capture meeting notes, action items, and follow up to ensure accountability across project teams. Coordinate project kickoffs, status meetings, reviews, and retrospectives to keep projects organized and on schedule. Maintain accurate project documentation and ensure information is organized, current, and easily accessible. Work closely with Creative Operations and Project Managers to coordinate schedules, resources, and project assignments. Assist with project reporting, time tracking, status updates, and operational administration. Build strong working relationships across cross-functional teams while contributing to continuous improvements in processes and communication. Take ownership of assigned workstreams while supporting Project Managers in delivering successful projects and exceptional client experiences.

Rewards Full-time hybrid role with a minimum of three days per week in our Toronto office. Starting salary between $48,000–$65,000, based on capability and experience. Ongoing support for personal and professional development. Increasing responsibility and opportunities for career growth. Comprehensive benefits package including health, dental, vision, wellness, and family coverage. Paid vacation, holidays, sick days, and wellness days. Warm office environment with designated desks and a fully stocked kitchen. And more to support the whole you.

Casting Criteria

Culture Alignment: How we expect everyone on our team to show up

Team player in it for the long game. Lifelong learner exemplifying a growth mindset. Pursue personal and professional development while supporting others in theirs. Exemplify the company’s core values: Health. Wisdom. Teamwork. Aim for excellence and keep raising the bar. Prefer open, direct, and frequent communication and feedback. Embrace the messy reality of life and work with optimism and responsibility. Embody a strong back, soft front, open mind, light heart, high EQ, and enduring grit.

Competency + Proficiency: What it takes to rock this role

Exceptional organizational skills with strong attention to detail. Ability to coordinate multiple projects and competing priorities in a fast-paced agency environment. Strong communication and relationship-building skills with clients, teammates, partners, and vendors. Ability to identify issues early, solve problems, and keep projects moving forward. Comfortable working in ambiguity while maintaining organization and momentum. Collaborative, proactive, accountable, and eager to learn. Passion for project coordination and a desire to grow into a Project Manager role.

Suitability: How to qualify for this role.

Show us your capability and sensibility. Must-haves Minimum 1-3 years of project coordination experience within a creative, branding, marketing, advertising, or experiential agency. Agency experience is required. Proven success coordinating client-facing projects from scope through delivery in a fast-paced agency environment. Strong capability to plan, prioritize, schedule, and orchestrate multiple stakeholders simultaneously. Strong communication skills (written, verbal, and interpersonal). Proficiency in modern project management tools (Asana or equivalent). Proficiency with Google Workspace (Drive, Calendar, Docs, Sheets, Slides, etc.).

Nice-to-haves Experience in B2B enterprise marketing and communications. Background in creative, marketing, business strategy, or B2B marketing. Experience supporting conferences, trade shows, executive events, or experiential activations. Interest in growing into a Project Manager role.