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Détails du poste

The Project Coordinator Co-op works closely with the Project Coordination team and Project Managers to support the successful execution of large Industrial, Commercial and Institutional construction projects. This role provides both technical and administrative assistance to ensure projects progress efficiently, meet deadlines, and align with Modern Niagara standards. Why This Role Matters to Modern Niagara The Project Coordinator Co-op plays a key role in maintaining project organization, supporting both field and office teams, and ensuring the accurate flow of information. Their contributions directly impact project delivery, operational efficiency, and overall client satisfaction. Key Impact / Purpose * Support project delivery through coordination of documentation, schedules, and system updates. * Enable effective collaboration between Project Managers, technicians, subcontractors, and suppliers. * Ensure accuracy and consistency in project data, financial tracking, and reporting. * Contribute to continuous improvement through participation in project reviews and operational processes. Duties and Responsibilities: * Provide administrative and coordination support to Project Managers, Project Teams, and field staff. * Organize, distribute, and maintain project-related documents and drawings from manufacturers, suppliers, and subcontractors. * Perform data entry and system updates, including: * Purchase orders (subcontractors, suppliers, manufacturers) * Change orders and change notices * Work-in-progress (WIP) forecast updates * Construction schedules and project budgets * Set up jobs in ERP systems (e.g., Fieldpoint) and communicate job details to project stakeholders. * Create, log, and track all project communications and documentation. * Prepare project start-up binders and project close-out documentation, including O&M manuals and as-builts (both digital and hard copy). * Maintain document control for all site and project paperwork. * Support invoicing processes, including: * Preparing and distributing monthly billing sheets * Processing invoices and statutory documentation * Ensuring required documents (e.g., WSIB, insurance certificates, statutory declarations) are collected and submitted * Coordinate with subcontractors to ensure timely submission of required documentation. * Participate in project meetings, including turnover meetings, site meetings, and operational reviews; take and distribute meeting minutes as required. * Assist with technician coordination, including daily check-ins, scheduling support, and responding to field requests. * Support project-specific requirements such as permits, safety documentation, and procedures. * Assist with pre-qualification packages and estimating data organization. * Perform additional related duties as required under the direction of the hiring manager. Must-haves: * Post-secondary education in Construction Management, Mechanical Engineering, or an equivalent combination of education and experience. * 1+ years of Project Coordination experience within the construction, HVAC, or mechanical contracting industry. * Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). * Excellent organizational skills with strong attention to detail. * Clear and effective communication skills, both written and verbal. * Ability to work in a fast-paced, deadline-driven environment with a strong sense of urgency. Nice-to-haves: * Experience with ERP systems or project/construction management software (e.g., Fieldpoint). * Exposure to project financial processes, including budgeting and forecasting. * Strong problem-solving skills and ability to manage multiple priorities simultaneously. * Experience supporting field teams or working in a construction environment. This is a new, 12-month placement co-op position. Expected hourly compensation: $20 - $25 Modern Niagara offers a competitive total compensation package including: * Defined Contribution Pension Plan with generous employer contributions * Flexible Health and Dental benefits with tiered options * Annual Health Spending Account * Employee and Family Assistance Program (24/7 confidential support) * Competitive vacation package with additional vacation over tenure * Employer-paid Parental Leave Top-Up * Annual Community Day for volunteer work * Corporate discounts across Canada (fitness, travel, insurance, mobile, and more) About Modern Niagara Who We Are Modern Niagara supports building owners, managers, and general contractors with mechanical, electrical, integrated building technology, and building services solutions across Canada. We are committed to making a meaningful impact on infrastructure and the communities where we live and work. We build for life. Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our industry-leading safety culture reflects this commitment. Diversity, Equity & Inclusion at Modern Niagara We are committed to fostering a diverse, equitable, and inclusive workplace where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers for equity-seeking groups and encourage applications from candidates of all backgrounds and experiences. If you require accommodation at any stage of the recruitment process, please contact us at [email protected]

Ce que vous ferez

The Project Coordinator Co-op supports the execution of construction projects by managing documentation, schedules, and system updates. They facilitate collaboration between project managers, field staff, and subcontractors to ensure operational efficiency and accurate project data.

Exigences

Candidates must have post-secondary education in Construction Management, Mechanical Engineering, or a related field. At least one year of project coordination experience in the construction or mechanical contracting industry is required.

Avantages

• Defined Contribution Pension Plan • Flexible Health and Dental benefits • Annual Health Spending Account • Employee and Family Assistance Program • Vacation package • Employer-paid Parental Leave Top-Up • Annual Community Day • Corporate discounts

Compétences indiquées

• Project Coordination · Souhaitée
• Construction Management · Souhaitée
• Résolution de problèmes · Souhaitée
• Budgeting · Souhaitée
• Communication · Souhaitée
• Reporting · Souhaitée
• Microsoft Office · Souhaitée
• Saisie de données · Souhaitée
• scheduling · Souhaitée
• invoicing · Souhaitée
• Forecasting · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Project coordination
• Construction management
• Data entry
• Microsoft Office
• Document control
• Financial tracking
• Scheduling
• Invoicing
• Communication
• Problem-solving
• Budgeting
• Forecasting
• Fieldpoint
• Subcontractor coordination
• Reporting
• Administrative Support
• Operational Efficiency
• Construction Management Software
• Workplace Inclusivity
• Change Orders
• Professionalism
• Organizational Skills
• Document Control
• Ability To Meet Deadlines
• Project Communications
• Effective Communication
• Project Delivery
• Financial Tracking
• Microsoft Excel
• HVAC
• Billing
• Construction
• Construction Management
• Continuous Improvement Process
• Data Entry
• Discounts And Allowances
• Problem Solving
• Mechanical Engineering
• Project Management
• Taking Meeting Minutes
• Microsoft Outlook
• Microsoft PowerPoint
• Project Coordination
• Project Stakeholders
• Safety Culture
• Subcontracting
• Coordinating
• Project Closure
• Teamwork
• Detail Oriented

Domaines d’emploi

• Construction
• Engineering
• Administrative
• Management & Leadership
• Co-Op Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists